Executive Board Secretary

Brighton and Hove
£34000 - £37000 per annum, Benefits: Car Parking
21 Sep 2017
19 Oct 2017
Mark Chambers
Sector/Practice Area
Banking/Finance, Regulatory/Compliance
Vacancy Type
Business Support
Executive Board Secretary. 

My client, from the gaming industry, is looking to bring on board an experienced company secretarial professional to work as an Executive Board Secretary alongside the Head of Executive Support and Senior Legal Advisor to ensure that business activities are conducted in conformity with all applicable laws, regulations and internal policies and procedures.

As Executive Board Secretary, your responsibilities will be:

To ensure the effective servicing of a number of Group and/or operating company Boards, Committees and associated meetings. This will include summoning meetings, preparing agendas, collating papers and ensuring their timely distribution, attending meetings, preparing minutes and follow-up action plans.
  • To monitor follow up action taken after the meetings, and maintain a rolling agenda.
  • To maintain Board and Committee records including papers, minutes, the indices of reports considered and of delegated authorities.
  • To organise annual and extraordinary general meetings.
  • Ensure compliance with statutory requirements and governance best practice.
  • Advising various departments on a company secretarial matters.
  • Maintaining records, organising files and archiving.
  • Taking minutes, drafting resolutions, lodging required forms and annual returns with Companies House.
  • Liaising and organising documents with external corporate service providers.
  • Managing, filing and maintaining all company documents.
  • Taking a flexible approach to relevant issues and acting promptly to ensure situations are dealt with appropriately and effectively.
  • Liaising and completing documents as required for the AGCC and GC (corporate matters only)
 You will also be involved in wider responsibilities including:
  • Keeping abreast of regulatory developments and industry initiatives. Networking and participating in training as appropriate to maintain own professional expertise.
  • Escalating issues to the Head of Executive Support as and when required.
  • Undertaking other reasonable duties.
To be considered for this role, it will be necessary to have some minute-taking and board or committee secretarial experience and a good grounding of company secretarial practice.

This is a great opportunity to work in a company secretarial role in the Brighton & Hove area, which is a rarity! Please get in touch ASAP to avoid missing out!